Ease of Use

Simple, modern, and works on any device — including mobile.

  • Presto's modern interface is intuitive and easy to navigate.
  • Works on any device — desktop or mobile, wherever you are.
  • New
    Sign in or sign up using a Google account for quick, easy access.
  • Students, parents, or directors in more than one organization have a single login and can easily switch between organizations while signed in.
  • Members reset their own passwords — no director intervention needed.
  • Create groups for class periods, instrument sections, booster groups, and more — then reference them throughout the system.
  • Directors and Administrators can preview any student or parent's exact view with a read-only "switch to user" mode.
  • Directors and Administrators can assign specific permissions to adult members — parents helping with booster finances or uniforms can be granted access to only those areas.
  • Transfer students between organizations individually or in bulk while keeping family relationships and roles intact.
  • Attach documents to student profiles — consent forms, emergency contacts, medical information, and more.
  • Manage inventory across a single organization or your entire admin portal.
  • Track instruments, electronics, and other physical inventory items.
  • Check out inventory and uniforms to members.
  • Run inventory audits across all organizations in your portal.
  • Track repair and maintenance history for any item.
  • Attach documents to inventory items — warranties, maintenance records, purchase receipts, and more.
  • Browse and manage your music library visible across all organizations in your admin portal.
  • New
    Each library item has its own Document Hub for attaching arrangements, recordings, and notes — turning Presto into a comprehensive digital music library storage service.
  • Generate balance sheets showing what each member owes, including prior-year outstanding balances.
  • New
    Email statements to all members or just those with a balance, with the click of a button — or automatically schedule them monthly, twice a month, or weekly.
  • Statements are clear and easy to read — no confusing negative numbers.
  • The Finances Overview dashboard gives you a snapshot of your organization's financial health at a glance.
  • Fees can be paid in full, in part, or even overpaid.
  • Overpayments automatically generate a credit, available to apply toward future fees.
  • Enter credits manually, one at a time or in bulk — useful when migrating from another platform where students already carry a positive balance.
  • "One-off Fees" can be entered individually or in bulk — ideal for importing outstanding balances when switching from another platform.
  • A receipt is automatically emailed to the student and parent whenever a payment is recorded, whether entered by a director or made online.
  • New
    Credits can be transferred between any students in the organization, either in part or in full.
  • Waive fees for individual students as needed.
  • Refund payments at any time — funds from online payments are returned directly to the parent's credit card.
  • Fundraiser Credits reduce the amount owed on a student's assigned fees.
  • For a full overview, watch our finances video walkthrough.
  • Use Presto's built-in form builder to create digital forms for students or parents to complete.
  • Admin forms let Administrators create a form and assign it to directors, students, and/or parents across all organizations in the portal.
  • Create fields with signature, initials, file download, heading, paragraph, short response, long response, multiple choice, checkbox, date, and numeric types.
  • New
    Edit form blocks after creating them to fix typos or update questions.
  • View all form responses in Presto where you can filter, sort, and search results.
  • New
    Members can upload files directly in a form response, such as permission slips or signed agreements.
  • Directors can unsubmit form responses, giving members a chance to re-submit with corrected information.
  • Select members to email with easy filtering by group, grade, instrument, etc. — adult relatives of students are automatically emailed, too.
  • Your session stays active while you compose — no timeouts, no lost drafts.
  • Presto auto-saves your email as a draft as you compose.
  • Schedule emails to be sent at a later date and time.
  • Optionally CC all directors, or add any email address as a custom recipient — no Presto account required.
  • View an email suppression list showing which members aren't receiving emails and why (common causes: typos in email addresses or full inboxes).
  • Include multiple attachments on emails, up to 10 MB total.
  • View previously sent emails and download attachments.
  • Presto syncs directly with Google Calendar — any updates you make there appear in Presto automatically.
  • Directors can connect multiple Google Calendars and choose which are visible to members. None are selected by default.
  • Upload files and make them available to students — control who sees what and when.
  • Files can have a start and/or end date, meaning a student can only access those files within that date range.
  • Assign files to students by group or instrument, make them globally available to all members, or keep them private for directors only.
  • Every organization in Presto is managed through an admin portal, giving administrators a unified view across their programs.
  • Administrators have a dedicated interface to manage inventory, uniforms, the music library, licensing, and more across all their organizations.
  • View a metrics dashboard with key data across all organizations in your portal.
  • Add Admin Assistants with the same top-level permissions to help manage the portal's data.
  • Manage permissions for all directors in the admin portal.
  • Create portal-wide forms and assign them to members across the organizations you choose.
  • Create a shared inventory checkout form for all organizations in the portal.
  • Manage the full billing lifecycle inside Presto — convert estimates to invoices, attach purchase orders, and pay directly in the app.
  • Create financial items at the portal level with standardized pricing across all organizations.
  • View all email communication sent by directors, students, and parents across the portal.
  • Add custom fields to any record type — members, inventory, music library, uniforms — tailored to your program's specific needs.
  • Optionally require all directors, administrators, and students to sign in with ClassLink SSO.
  • Set up online payments using either Stripe or Vanco RevTrak.
  • Parents can pay their student's fees online by credit card, all within Presto.
  • Connect multiple Stripe and RevTrak payment providers to different financial accounts within your organization.
  • Organizations can choose to cover payment processing fees — configurable globally or per financial item.
  • Administrators control which directors can create, edit, or delete items across Presto.
  • Administrators can give directors the ability to edit other users' permissions.
  • Directors (if permitted) can grant individual parents access to specific parts of the system — but only permissions the director holds themselves.
  • When it's time to transition to the next school year, we give you a helpful reminder.
  • Every organization can have a "successor organization". For example, a middle school band organization will list a high school band as their successor.
  • Members can be individually assigned an override for the successor organization, for students moving to a different school than the typical successor.
  • Students are automatically bumped up a grade during the end-of-year process and placed in the successor organization — connected parents move, too.
  • Organizations complete the end-of-year process independently — no waiting on other schools to go first.
  • Every change to critical records — inventory, finances, and member data — is logged with who made it, when, and what changed.
  • Deleted items are soft-deleted — the data is preserved but hidden from normal views.
  • Administrators can view deleted inventory items.
  • Reach out with questions and expect a timely response from our team.
  • Our support site includes step-by-step walkthroughs with screenshots for every feature.
  • Video walkthroughs of key features will get you up and running quickly.
  • Directors and Administrators have an in-app feedback feature to ask questions or give feedback.
  • If something goes wrong, our team is automatically notified so we can address issues before they affect your workflow.
  • Our releases page is updated monthly with notes on new features and bug fixes — though we ship improvements multiple times a week.

Find the help you need

The Presto Assistant support archive has many detailed articles to help you find what you need. Get in touch if you need any help!

Visit the support archive